Reconciling with your bank statement

Import the bank statement

1. 1Download the statement from your bank: CAMT.053 (XML, any European bank) or the Revolut Business CSV.
2. 2Open Bank statements, choose the file — up to 24 at once — and click Import.

• Invobookz checks the balance: opening balance plus movements must equal the closing balance. If it does not, the file is not imported.
• Importing the same file twice does no harm: lines already there are recognised by the bank’s reference.
• With Revolut Business (Grow plan or higher) it also works without a file: connect under Settings → Banking → Bank, and Invobookz fetches the transactions hourly. Revolut asks for a new consent every 90 days.

Assign

Open Reconciliation. Choose the month at the top; the counters tell you where you stand: Receipt missing, Entry missing, done.

Nothing is assigned by itself. Invobookz suggests — you decide.

• Expenses are found by amount (to the cent), date (± 5 days) and merchant name. If nothing is close, a match further away is offered below.
• Incoming payments are found by the invoice number in the reference, the customer name and the amount — including a dunning fee.

1. 1Click Assign on a suggestion — or Assign all unambiguous for every line with exactly one suggestion.
2. 2No suggestion? Pick a receipt by hand.
3. 3Does the line need no receipt (fee, tax payment, transfer)? No receipt needed — with a reason.
4. 4Paid privately from the business account? Private expense.

When an invoice is assigned, it counts as paid — with the booking day as payment date. Release undoes an assignment.

Entry missing: receipts without a bank line

Under Entry missing are receipts the account never saw. Say how they were paid: Paid in cash, Paid privately, Netted off or Not a business expense.

Close the month

Once everything is assigned, click Close month. After that the bank lines and the amounts, dates and VAT of that month’s receipts can no longer be changed — so what you filed stays as it was. Notes on a line still work.

• As long as something is open, it says Not ready to close with the reason.
• If you do need to change something: Reopen, change, close again. Both are logged.

The month bar at the top shows for each month how many lines are still open and how many of them already have a suggestion.